You’ve got your admission letter in hand, your visa approved, and a heart full of excitement. The journey to studying in Germany is almost underway. But before you hop on that flight, there are a few essential things to keep in mind. In this guide, we’ll walk you through everything you need to know about preparing for your departure and the first steps you should take once you land in Germany. This is the final stretch, and being well-prepared will make your transition smoother and less stressful. Let’s start with packing the essentials!
Table of Contents
Packing Essentials: What to Bring
Packing for a long-term stay can be tricky, especially when you’re moving to a new country. Here’s a checklist of important items to make sure you have everything you need without overpacking.
1. Documents and Essentials 📄
First things first, your documents are the most important things to pack, and you should keep them in your carry-on luggage to ensure they’re always with you.
- Passport with a valid student visa
- University Admission Letter: The official document from your university. You may need to show this at immigration.
- Financial Proof: Documents showing your blocked account, sponsorship letter, or scholarship details.
- Health Insurance Documents: Make sure you have your health insurance sorted out, as it is mandatory for students in Germany. (For detailed information on healthcare requirements and tips for Indian expats in Germany, have a look at our comprehensive blog post: Healthcare in Germany and India: Practical Tips for Indian Expats)
- Academic Certificates: Bring original copies of your degree certificates, transcripts, and any other important academic records.
- Passport-Sized Photos: You’ll need these for various registrations.
- International Driving Permit: If you plan to drive in Germany.
Make photocopies and digital scans of all documents. Store them securely online and leave copies with family.
2. Clothing and Weather Gear 🧥
Germany experiences all four seasons, so you’ll need a range of clothing to stay comfortable throughout the year.
- Winter Gear: If you’re arriving in the colder months (October to March), pack a warm coat, gloves, scarves, and thermal wear. Winter can be harsh, especially in northern Germany.
- Rain Gear: A waterproof jacket and umbrella are handy; German weather can be unpredictable.
- Casual Wear: Jeans, t-shirts, and sweaters for daily use.
- Formal Wear: Some events might require formal clothing, so it’s good to have a set of business casual outfits.
- Footwear: Comfortable walking shoes, winter boots, and a pair of formal shoes.
For tips on selecting the right wardrobe and staying comfortable through Germany’s changing seasons, explore our blog post on seasonal clothing essentials for Indian expats.
3. Electronics 💻
- Laptop and Charger: Essential for your studies.
- Universal Adapter: Germany uses Type C and F plugs, and the voltage is 230V. India uses Type C, D, and M plugs, and the same voltage. For most Indian devices, especially those with three-prong plugs (Type D or M), you will need a universal adapter to fit German sockets. If your device has a two-pin plug (Type C), it may fit directly into German sockets, but it’s still a good idea to carry a universal adapter for flexibility.
- Power Bank: Handy for long journeys or during transit.
- External Hard Drive: Backup your important data before leaving.
- Headphones and Other Accessories.
Electronics are often pricier in Germany, so bring what you need from home.
4. Cultural Items 🎎
It’s easy to feel homesick in a new country, and having some reminders of home can help.
- Spices and Instant Mixes: If you enjoy cooking Indian food, bring a small stash of your favorite spices. Indian grocery stores are available in larger cities, but having your own stash can be convenient and help with homesickness.
- Pressure Cooker: This might be your go-to kitchen tool in Germany.
- Traditional Clothing: For cultural events or festivals like Diwali.
- Small Mementos: Photos or items that remind you of home.
If you’re looking to bring a taste of home to Germany, we have an in-depth blog post that covers where to find Indian grocery stores across the country: Discovering Indian Grocery Stores in Germany.
Be mindful of customs rules. Some food items, like fresh fruits or large quantities of spices, may not be allowed. You’ll find more information on the German Customs website.
Cultural Preparation: What to Expect
Adjusting to a new culture is one of the most exciting and challenging parts of studying abroad. Here’s what you should know before stepping into German life.
1. Language Basics 🗣️
German is the official language of Germany, Austria, Switzerland and Liechtenstein. While many Germans, especially in urban areas, speak English, it’s helpful to learn some basic German phrases for daily interactions:
- Greetings: “Guten Tag” (Good day), “Danke” (Thank you), “Bitte” (Please/You’re welcome), “Entschuldigung” (Excuse me).
- Essential Questions: “Wo ist…?” (Where is…?), “Wie viel kostet das?” (How much does this cost?), “Können Sie mir helfen?” (Can you help me?).
- Number: Eins (One), Zwei (Two), Drei (Three)… It is very important to learn numbers at least until twenty to communicate easily and with confidence in Germany.
For more essential German phrases and language tips tailored for Indian expats, check out our detailed blog post: Basic German Guide: Essential Phrases for Indian Expats.
2. Social Norms 🤝
- Punctuality: Germans value being on time. Aim to arrive a few minutes early for appointments. Being late can be seen as disrespectful.
- Direct Communication: Expect straightforward conversations without much small talk.
- Recycling: Germany is serious about waste separation. Familiarize yourself with the color-coded bins.
- Sunday Closures: Most shops are closed on Sundays. Plan your shopping accordingly.
- Quiet Hours: Germans observe quiet hours from 10 p.m. until 6 a.m. especially in residential areas. Repairing works and similar works that makes noise are usually prohibited in residential areas on Sundays.
3. Academic Expectations 📚
- Independent Learning: German universities emphasize self-study. Lectures might not cover everything, and you’re expected to read extensively. Unlike the Indian system, where professors might provide more guidance, students in Germany are expected to manage their time effectively and seek out information on their own.
- Plagiarism Policies: There are strict rules against copying work. Remember to always cite your sources.
- Professor Interaction: Don’t hesitate to ask for help from professors, but know that taking initiative is key to success.
- Critical Thinking: Universities value critical thinking and encourages students to have questions and analyze themselves rather than just memorizing things.
- Research: Most of the German universities provide extensive research opportunities, facilities and guidance which is very impressive at the graduate level.
First Steps Upon Arrival: What to Do
Your first few days in Germany will likely feel a bit overwhelming, but by tackling the essentials early, you’ll be off to a smooth start. Here’s what you should do right after you arrive:
1. Register with Local Authorities (Anmeldung) 📝
Within two weeks of arriving, you’re required to register your address with the local registration office, Bürgeramt or Rathaus (Citizen’s Office or Town Hall). This process is called Anmeldung. Book an appointment online if possible to avoid long waiting times.
You’ll need to bring:
- Your passport
- Your rental agreement
- A confirmation of residence by your landlord (Wohnungsgeberbestätigung)
- Completed Registration Form
Once you register, you’ll receive a Meldebescheinigung, which is necessary for many things like opening a bank account and obtaining a residence permit.
2. Open a Bank Account 🏦
You’ll need a German bank account to manage everyday expenses like paying rent or receiving a salary and to transfer money from your blocked account. Many banks offer special student accounts with low fees. Some popular options include Deutsche Bank, Commerzbank, and online banks like N26 or DKB. Make sure to bring your passport, Meldebescheinigung, and university admission letter to open your account.
3. Get a SIM Card 📱
Staying connected is crucial, so the next step is getting a local SIM card. Major providers include Vodafone, Telekom, and O2, offering prepaid or contract options. Contracts typically require a two-year commitment. Prepaid SIMs are convenient and don’t require long-term commitments. These are offered by providers like Aldi Talk, Lebara, and Lycamobile. Compare the plans based on your data needs and remember to bring your passport and Meldebescheinigung for registration.
4. Finalize Health Insurance 🏥
If you haven’t already, complete your registration with a health insurance:
- Public Insurance: Germany offers several reliable public health insurance providers. Barmer is a popular choice among students and expats due to its comprehensive coverage and strong support network for international residents. Other options include TK and AOK, both well-regarded for their broad service and support.
- Private Insurance: Might be an option for students over 30 or those in specific programs.
Health insurance is mandatory for university enrollment and residence permits.
5. Navigating Public Transport 🚆
- Tickets: Monthly student passes are cost-effective.
- Apps: Download the DB Navigator app for trains and local transport apps for buses and trams.
- Punctuality: Trains and buses run on strict schedules.
For more in-depth information on navigating public transport in Germany, check out our detailed blog post: A Beginner’s Guide to Travelling on the Deutsche Bahn in Germany.
Orientation and Settling In
Once the initial administrative tasks are out of the way, it’s time to get comfortable with your new surroundings.
1. Attend University Orientation Sessions 🎓
Most universities offer orientation programs for new students, which are incredibly useful for getting to know the campus, meeting faculty and fellow students, and learning about the academic system. During these sessions, you’ll learn how to navigate the university’s facilities and get practical information about classes, libraries, and student services.
2. Finding Accommodation 🏠
If you haven’t already arranged permanent accommodation, make this a priority. Student dormitories are managed by the Studierendenwerk (student union) and are very affordable but in high demand, so remember to apply early! Shared apartments (Wohngemeinschaft or WG) are common and a great way to meet people. Private rentals are also common. Websites like WG-Gesucht or Immobilienscout24 can help you find a place if you’re still searching.
You’ll need the following documents:
- Proof of Enrollment
- Financial Proof
- Sometimes a Schufa (credit check), though this may not be available immediately.
There are different types of accommodations available in Germany according to your requirements. The types of accommodation are:
- Student Dormitories (Studentenwohnheim)
Student dorms are generally managed by student unions (Studentenwerk). These dorms are mostly preferred by students because they are not only cheaper but also provide an opportunity to connect with other international students and make friends.
- Shared Apartments (Wohngemeinschaft or WG)
A WG is a shared apartment with private room and shared kitchen and bathroom. Most of the young professionals prefer this type of apartment because they are comparatively cheaper and allows you to share apartment among friends.
- Private Apartments
Private apartments are more popular among professionals because it provides privacy. It is very useful especially if you have to work from home. However, they are pretty expensive in some cities.
3. Integrating into the Student Community 👥
Building connections is key to settling in and feeling at home in Germany. Here are a few tips:
- Join Clubs and Societies: Universities offer clubs ranging from sports to arts to academic interests.
- Attend Events: International student nights, cultural festivals, and workshops.
- Volunteer: Engaging in community service can enhance your experience.
- Buddy Program: Participate in student exchange or buddy programs to connect with other students.
Don’t hesitate to strike up conversations. Germans might seem reserved at first, but they’re friendly and welcoming once you get to know them.
Staying Connected with Home
Moving to a new country doesn’t mean losing touch with family and friends back home. Here are some tips to stay connected while adjusting to life in Germany:
1. Messaging Apps 📞
- WhatsApp and Telegram: Widely used in Germany and India.
- Video Calls: Skype, Zoom, and Google Meet for face-to-face chats with family. Video calls can help you feel closer despite the distance.
- Social Media: Keep your loved ones updated with your adventures through platforms like Instagram and Facebook.
2. Managing Time Zones ⏰
- Time Difference: India is typically 3.5 to 4.5 hours ahead of Germany, depending on daylight saving time.
- Schedule Calls: Find regular times that work for both you and your family and friends.
3. Coping with Homesickness 💖
- Stay Busy: Engage in activities and explore your new city.
- Stay Connected: Regular chats with family help but balance it with immersing yourself locally.
- Seek Support: Universities often have counseling services for international students.
- Self Care: Exercise, meditate or pick up a hobby to keep yourself busy.
- Join Indian Communities: Join communities like “Indians in Germany” and attend Indian festivals organized by them.
Additional Tips
- Managing Finances 💰
- Budgeting:
- Average monthly expenses: €800–€1,000, depending on the city.
- Cities like Munich and Berlin are more expensive than smaller towns.
- Discounts:
- Use your student ID for discounts on transport, museums, and more.
- Part-Time Jobs:
- Students can work up to 120 full days or 240 half days per year.
- University positions or tutoring can be flexible options.
2. Safety First 🚨
- Emergency Numbers:
- Police: 110
- Ambulance/Fire: 112
- Stay Aware:
- Germany is generally safe, but it’s wise to be cautious, especially in crowded places.
3. Health Matters 🌡️
- Register with a Local Doctor:
- Find a Hausarzt (general practitioner) for routine check-ups.
- Understand the Healthcare System:
- Public insurance covers most medical needs.
- Carry your health insurance card at all times.
To understand how the German healthcare system compares to India’s and what coverage to expect, especially for newcomers, have a look at our blog post: Healthcare System in Germany vs. India: Structures and Coverage.
Final Thoughts: Embrace the Adventure!
Embarking on this new chapter in Germany is thrilling and maybe a bit overwhelming – but remember, thousands have walked this path before and thrived. Preparation is key, but so is an open mind and heart.
Embrace the culture, make new friends, and don’t forget to enjoy the journey. Germany has so much to offer, from rich history to cutting-edge education and beautiful landscapes.
We wish you all the best on your adventure. Gute Reise und viel Erfolg! (Have a good trip and much success!)
About the Author: Paras Mehta
